Idaho Mosquito and Vector Control Association
“BY-LAWS”
ARTICLE I: NAME
Section 1. This organization shall be known as the “Idaho Mosquito and Vector Control Association”.
ARTICLE II: OBJECTIVES
Section 1. The objectives and purpose of the association shall be:
a) Promote close cooperation among those which provide or are charged with Mosquito Control and related work.
b) Develop and disseminate information among those directly or indirectly assigned with, or interested in, Mosquito Control and act as a clearinghouse for general and/or specific information to improve efficiency in the provision of public services.
c) Formulate and promote State Legislation of Common interest to Mosquito Control Agencies of this state and to oppose legislation detrimental thereto.
d) Provide information and assistance in connection with administrative and judicial actions and decisions of Common interest to Mosquito Control agencies of the state.
e) Promote understanding with other units of Local government and the public in fulfilling the Mosquito agency’s role as a responsible unit of government.
f) Do any and all other things necessary and proper for the benefit of Mosquito Control agencies of the state.
ARTICLE III: MEMBERSHIP
A. General Membership:
Section 1. Eligibility: Any entity involved in Mosquito Control authorized and regulated by statute, or ordinances, including, but not limited to: Pest or Mosquito Abatement Districts; County Health Departments; Service Districts; Cities.
Section 2. How acquired: Any agency involved in Mosquito Control may become a regular member by notifying the association secretary of its election to do so and paying the membership fee for the current year in advance.
Section 3. How discontinued: Upon resolution of the governing body, payment of all unpaid fees, and by notification to the association secretary.
Section 4. Voting: Each unit holding a regular membership in good standing shall have one (1) vote.
B. Sustaining Membership
Section 1. Eligibility: Any entity involved in Mosquito Control authorized and regulated by statute, or ordinances, including, but not limited to: Pest or Mosquito Abatement Districts; County Health Departments; Service Districts; Cities.
Section 2. How acquired: Any agency involved in Mosquito Control may become a Sustaining member by notifying the association secretary of its election to do so and paying the membership fee for the current year in advance.
Section 3. How discontinued: Upon resolution of the governing body, payment of all unpaid fees, and by notification to the association secretary.
Section 4. Voting: Each unit holding a Sustaining membership in good standing shall have two (2) votes.
Section 5. Any Pest or Mosquito Abatement District; County Health Departments; Service Districts; Cities that have a sustaining membership will have the ability to bring people associated with their organization to all IMVCA functions and/or meetings at member rates.
C. Corporate Membership
Section 1. Eligibility: Any Corporation involved in Mosquito Control.
Section 2. How acquired: Any Corporation involved in Mosquito Control may become a Corporate member by notifying the association secretary of its election to do so and paying the membership fee for the current year in advance.
Section 3. How discontinued: Upon resolution of the governing body, payment of all unpaid fees, and by notification to the association secretary.
Section 4. Voting: Each unit holding a Corporate membership in good standing shall have one (1) vote.
Section 5. Any Corporation. That have a Corporate membership will have the ability to bring people associated with their organization to all IMVCA functions and/or meetings at member rates.
ARTICLE IV: ASSOCIATE MEMBERSHIP
Section 1. Eligibility: Any person, partnership, limited partnership, public or private corporation, unincorporated association, governmental entity and statewide or regional organization of units of local government with a general interest in the Association, its objects and purpose.
Section 2. How acquired: An applicant for an associate membership may become an associate member by notifying the Association secretary and paying the associate membership fee for the current year in advance.
Section 3. How discontinued: An associate membership may be discontinued by payment of all unpaid fees and notification to the Association secretary.
Section 4. Voting: Associate members shall be permitted to take part in discussion and deliberations, but shall not be permitted to vote on any motion or resolution before the Association.
ARTICLE V: FINANCE
Section 1. The revenue of the Association shall be derived from dues, assessments and such other sources as the Board of Directors may from time to time determine and prescribe.
Section 2. Dues for regular and associate members shall be established by the Board of Directors for a fiscal year beginning each July 1st through the ensuing June 30th. By November 1st, all unpaid dues shall be declared delinquent and delinquent members shall not be in good standing.
Section 3. Except by specific direction of the regular members attending a general meeting, no debt or other financial obligation shall be incurred beyond the amount of funds (over and above liabilities) then in the hands of the Secretary-Treasurer.
ARTICLE VI: BOARD OF DIRECTORS AND OFFICERS
Section 1. Board of Directors: The board of directors of the association shall consist of: the Past President, President, President-elect, Secretary-Treasurer, two (2) directors at large elected from the general membership and a Suppliers Representative. The President of the association shall serve as Chairman; the President-elect shall serve as vice-Chairman.
Section 2. Officers: The officers of the association shall be the President, President-elect and the Secretary-Treasurer.
Section 3. Term of Office: All officers and directors shall be elected for two (2) years, or until their successors are elected and qualified. Officers and directors shall begin their duties on July 1st.
Section 4. Duties and Powers, Board of Directors: The Board of Directors shall have general supervision over all affairs of the organization subject to the will of the association expressed at any duly called meeting. The Board of Directors shall have the power to employ, through contract agreement, an Executive Coordinator, either by individual or firm.
Section 5. Duties and Powers of Officers:
a) President: The President shall have the usual responsibilities and powers of supervision and management, such as pertain to his/her office and such other powers as are specified in the by-laws or properly assigned from time to time by the board of directors.
b) President elect: President-elect shall act in the absence of the President and shall assist the President whenever requested.
c) Secretary-Treasurer:
a. Shall be responsible for keeping the minutes of the Association and Board of Directors when assembled in general meeting and of such other meetings as may be held.
b. Shall receive and record all dues and other monies paid the
Association; and shall make disbursements as directed by the Board of Directors; and shall prepare financial statement providing detailed information on expenditures, receipts and other pertinent financial matters for the Annual Conference each year.
c. Shall perform such other duties as may be prescribed by the Board of Directors.
Section 6. Meetings and Quorum: Special meetings of the Board of Directors may be held at the call of the President or upon the call of any three (3) Board members by giving not less than seven (7) days notice. Three (3) members of the Board of Directors shall constitute a quorum.
ARTICLE VII: MEETINGS
Section 1. Meetings: Meetings of the Association shall be held each spring and fall at a place and time to be selected by the Board of Directors.
Section 2. Quorum: A majority of members attending any duly called meeting shall constitute a quorum.
Section 3. Annual Conference: The spring meeting in each even year shall be considered the annual meeting for the purpose of election of officers and Board members for the next two year term.
Section 4. Parliamentary Rules: All questions of Parliamentary practice shall be decided according to Roberts Rules of Order Newly Revised.
Section 5. Special meetings of the Association may be called by an affirmative vote of three (3) of the Board of Directors with notice given to the membership at least seven (7) days prior to the meeting. The notice shall state the purpose of the meeting.
ARTICLE VIII: COMMITTEES
Section 1. Nominating Committee: The President of this association shall Semi-annually appoint a nominating committee consisting of himself/herself, one representative from the Board of Directors and one representative from the membership-at-large.
Section 2. Other Committees: The President may, with the approval of the Board of Directors, appoint such other committees as in his/her opinion may be necessary or desirable.
ARTICLE IX: AMMENDMENTS TO THE BY-LAWS
Section 1. Amendments to By-Laws: By-Laws may be amended at any annual meeting, or at any special meeting of the membership called for such purpose, upon an affirmative vote by a majority of the membership present. However, a copy of any proposed amendment shall be submitted in writing to all members not less than 30 days prior to such meeting.
ARTICLE X: MISCELLANEOUS
Section 1. Each member agency will be entitled to one vote at all meetings at which a vote of the membership is appropriate. The vote shall be cast by the official representative of the member agency. Alternate delegates may be named to vote during the absence of the official representatives.
ARTICLE XI: Washington Days
Section 1. Each member is eligible to request reimbursement for Travel, Lodging, and Food for their attendance to the AMCA annual Washington Days. Up to, but not exceed, $1,000.00 from the IMVCA per year will be available to help attendees participate in this meeting. Request shall be made to the IMVCA president no later than April 1st so it may be presented to the Board of Directors to determine who is attending and how the funds will be divided. Once a member has been chosen they must keep receipts to attach to the reimbursement documentation.
“BY-LAWS”
ARTICLE I: NAME
Section 1. This organization shall be known as the “Idaho Mosquito and Vector Control Association”.
ARTICLE II: OBJECTIVES
Section 1. The objectives and purpose of the association shall be:
a) Promote close cooperation among those which provide or are charged with Mosquito Control and related work.
b) Develop and disseminate information among those directly or indirectly assigned with, or interested in, Mosquito Control and act as a clearinghouse for general and/or specific information to improve efficiency in the provision of public services.
c) Formulate and promote State Legislation of Common interest to Mosquito Control Agencies of this state and to oppose legislation detrimental thereto.
d) Provide information and assistance in connection with administrative and judicial actions and decisions of Common interest to Mosquito Control agencies of the state.
e) Promote understanding with other units of Local government and the public in fulfilling the Mosquito agency’s role as a responsible unit of government.
f) Do any and all other things necessary and proper for the benefit of Mosquito Control agencies of the state.
ARTICLE III: MEMBERSHIP
A. General Membership:
Section 1. Eligibility: Any entity involved in Mosquito Control authorized and regulated by statute, or ordinances, including, but not limited to: Pest or Mosquito Abatement Districts; County Health Departments; Service Districts; Cities.
Section 2. How acquired: Any agency involved in Mosquito Control may become a regular member by notifying the association secretary of its election to do so and paying the membership fee for the current year in advance.
Section 3. How discontinued: Upon resolution of the governing body, payment of all unpaid fees, and by notification to the association secretary.
Section 4. Voting: Each unit holding a regular membership in good standing shall have one (1) vote.
B. Sustaining Membership
Section 1. Eligibility: Any entity involved in Mosquito Control authorized and regulated by statute, or ordinances, including, but not limited to: Pest or Mosquito Abatement Districts; County Health Departments; Service Districts; Cities.
Section 2. How acquired: Any agency involved in Mosquito Control may become a Sustaining member by notifying the association secretary of its election to do so and paying the membership fee for the current year in advance.
Section 3. How discontinued: Upon resolution of the governing body, payment of all unpaid fees, and by notification to the association secretary.
Section 4. Voting: Each unit holding a Sustaining membership in good standing shall have two (2) votes.
Section 5. Any Pest or Mosquito Abatement District; County Health Departments; Service Districts; Cities that have a sustaining membership will have the ability to bring people associated with their organization to all IMVCA functions and/or meetings at member rates.
C. Corporate Membership
Section 1. Eligibility: Any Corporation involved in Mosquito Control.
Section 2. How acquired: Any Corporation involved in Mosquito Control may become a Corporate member by notifying the association secretary of its election to do so and paying the membership fee for the current year in advance.
Section 3. How discontinued: Upon resolution of the governing body, payment of all unpaid fees, and by notification to the association secretary.
Section 4. Voting: Each unit holding a Corporate membership in good standing shall have one (1) vote.
Section 5. Any Corporation. That have a Corporate membership will have the ability to bring people associated with their organization to all IMVCA functions and/or meetings at member rates.
ARTICLE IV: ASSOCIATE MEMBERSHIP
Section 1. Eligibility: Any person, partnership, limited partnership, public or private corporation, unincorporated association, governmental entity and statewide or regional organization of units of local government with a general interest in the Association, its objects and purpose.
Section 2. How acquired: An applicant for an associate membership may become an associate member by notifying the Association secretary and paying the associate membership fee for the current year in advance.
Section 3. How discontinued: An associate membership may be discontinued by payment of all unpaid fees and notification to the Association secretary.
Section 4. Voting: Associate members shall be permitted to take part in discussion and deliberations, but shall not be permitted to vote on any motion or resolution before the Association.
ARTICLE V: FINANCE
Section 1. The revenue of the Association shall be derived from dues, assessments and such other sources as the Board of Directors may from time to time determine and prescribe.
Section 2. Dues for regular and associate members shall be established by the Board of Directors for a fiscal year beginning each July 1st through the ensuing June 30th. By November 1st, all unpaid dues shall be declared delinquent and delinquent members shall not be in good standing.
Section 3. Except by specific direction of the regular members attending a general meeting, no debt or other financial obligation shall be incurred beyond the amount of funds (over and above liabilities) then in the hands of the Secretary-Treasurer.
ARTICLE VI: BOARD OF DIRECTORS AND OFFICERS
Section 1. Board of Directors: The board of directors of the association shall consist of: the Past President, President, President-elect, Secretary-Treasurer, two (2) directors at large elected from the general membership and a Suppliers Representative. The President of the association shall serve as Chairman; the President-elect shall serve as vice-Chairman.
Section 2. Officers: The officers of the association shall be the President, President-elect and the Secretary-Treasurer.
Section 3. Term of Office: All officers and directors shall be elected for two (2) years, or until their successors are elected and qualified. Officers and directors shall begin their duties on July 1st.
Section 4. Duties and Powers, Board of Directors: The Board of Directors shall have general supervision over all affairs of the organization subject to the will of the association expressed at any duly called meeting. The Board of Directors shall have the power to employ, through contract agreement, an Executive Coordinator, either by individual or firm.
Section 5. Duties and Powers of Officers:
a) President: The President shall have the usual responsibilities and powers of supervision and management, such as pertain to his/her office and such other powers as are specified in the by-laws or properly assigned from time to time by the board of directors.
b) President elect: President-elect shall act in the absence of the President and shall assist the President whenever requested.
c) Secretary-Treasurer:
a. Shall be responsible for keeping the minutes of the Association and Board of Directors when assembled in general meeting and of such other meetings as may be held.
b. Shall receive and record all dues and other monies paid the
Association; and shall make disbursements as directed by the Board of Directors; and shall prepare financial statement providing detailed information on expenditures, receipts and other pertinent financial matters for the Annual Conference each year.
c. Shall perform such other duties as may be prescribed by the Board of Directors.
Section 6. Meetings and Quorum: Special meetings of the Board of Directors may be held at the call of the President or upon the call of any three (3) Board members by giving not less than seven (7) days notice. Three (3) members of the Board of Directors shall constitute a quorum.
ARTICLE VII: MEETINGS
Section 1. Meetings: Meetings of the Association shall be held each spring and fall at a place and time to be selected by the Board of Directors.
Section 2. Quorum: A majority of members attending any duly called meeting shall constitute a quorum.
Section 3. Annual Conference: The spring meeting in each even year shall be considered the annual meeting for the purpose of election of officers and Board members for the next two year term.
Section 4. Parliamentary Rules: All questions of Parliamentary practice shall be decided according to Roberts Rules of Order Newly Revised.
Section 5. Special meetings of the Association may be called by an affirmative vote of three (3) of the Board of Directors with notice given to the membership at least seven (7) days prior to the meeting. The notice shall state the purpose of the meeting.
ARTICLE VIII: COMMITTEES
Section 1. Nominating Committee: The President of this association shall Semi-annually appoint a nominating committee consisting of himself/herself, one representative from the Board of Directors and one representative from the membership-at-large.
Section 2. Other Committees: The President may, with the approval of the Board of Directors, appoint such other committees as in his/her opinion may be necessary or desirable.
ARTICLE IX: AMMENDMENTS TO THE BY-LAWS
Section 1. Amendments to By-Laws: By-Laws may be amended at any annual meeting, or at any special meeting of the membership called for such purpose, upon an affirmative vote by a majority of the membership present. However, a copy of any proposed amendment shall be submitted in writing to all members not less than 30 days prior to such meeting.
ARTICLE X: MISCELLANEOUS
Section 1. Each member agency will be entitled to one vote at all meetings at which a vote of the membership is appropriate. The vote shall be cast by the official representative of the member agency. Alternate delegates may be named to vote during the absence of the official representatives.
ARTICLE XI: Washington Days
Section 1. Each member is eligible to request reimbursement for Travel, Lodging, and Food for their attendance to the AMCA annual Washington Days. Up to, but not exceed, $1,000.00 from the IMVCA per year will be available to help attendees participate in this meeting. Request shall be made to the IMVCA president no later than April 1st so it may be presented to the Board of Directors to determine who is attending and how the funds will be divided. Once a member has been chosen they must keep receipts to attach to the reimbursement documentation.
